Case Study
Introduction
Aegean Oil, one of the fastest-growing oil companies in Greece, with a nationwide network of more than 700 fuel stations, modern fuel storage and distribution facilities, and a strong presence in the Retail, Marine, Industrial and Lubricants sectors, embarked on a strategic digital transformation initiative aimed at fully modernizing its business platform.
Having already established a long-standing and successful partnership with DIS through the initial implementation of Microsoft Dynamics AX 2009, Aegean Oil once again selected DIS as its strategic partner for the transition to the new era of Microsoft Dynamics 365 Finance & Operations, with the objective of responding rapidly to the increasing market challenges and maintaining a competitive advantage. DIS’s extensive experience in large-scale and complex ERP projects, its specialization within the Microsoft ecosystem, and its deep understanding of Aegean Oil’s business operations were key factors behind the successful upgrade.
Within this framework, a strategically important project was implemented involving the migration from Microsoft Dynamics AX 2009 to Microsoft Dynamics 365 Finance & Operations (D365 FO). This highly complex upgrade, involving significant technical and operational challenges, represented a major step toward enhancing the Group’s efficiency, transparency, and operational reliability.
The new platform enables Aegean Oil to effectively manage its extensive fuel station network, fuel storage and distribution facilities, marine operations, lubricant production and distribution, as well as its loyalty and fleet card programs, through a unified, modern, and cloud-ready digital infrastructure.
Challenge
✔ Management of a nationwide network of more than 700 fuel stations.
✔ Support for 15 companies within the Aegean Group, each operating with different business models and workflows.
✔ Complex data migration from Dynamics AX 2009, with a strong focus on data integrity, accuracy, and business continuity.
✔ Integration of a large number of real-time online interfaces, including:
✔ Industry-specific challenges of the oil & gas sector, including:
Solution
Consolidation of all Group companies into a single D365 FO environment
Redesign and standardization of critical financial and commercial processes
Controlled, phased, and secure migration of data from Dynamics AX 2009
Development and configuration of multiple real-time interfaces with internal and external systems
Full coverage of regulatory and tax requirements specific to the oil and fuel sector
Implementation of control mechanisms for credit limits, pricing, and costing
Ensuring high system availability, performance, and uninterrupted business operations
Benefits
✔ Creation of a unified digital platform for all core Aegean Oil operations
✔ Increased operational efficiency and automation of critical business processes
✔ Real-time access to financial and operational data
✔ Improved inventory, logistics, and fuel distribution management
✔ Faster and more effective business decision-making
✔ Enhanced scalability to support the company’s continuous growth
✔ Improved collaboration across departments and facilities
✔ Modern, secure, and cloud-ready infrastructure based on Microsoft Dynamics 365 Finance & Operations
✔ Strong technological foundation for future digital transformation initiatives
Useful Information
